5 Features of Storing Your Documents on the Cloud


As the head of a company, two of your main objectives are probably to be as efficient and cost-efficient as possible. Due to technological advances, the advent of cloud storage has allowed many companies to achieve these goals with ease.

If your company is one of the few that has not made use of cloud hosting as part of its daily operations, below are benefits of doing so.

1. Savings

As a business you need to find any ways possible to decrease the amount of money spend while still being able to operate efficiently. Luckily storing your documents on the cloud allows you to do precisely this.

When it comes to staff, storing on the cloud allows you to save on office space and filing cabinets as you will not be required to store hard copy documents. Employees will be able to print them from the cloud as they need them. This will also allow you to save on paper and printer toner. Cloud storage also prevents you from having to repair and maintain servers to store files which can be costly in the long run.

2. Security

The documents that you store on a regular basis may include sensitive client information that could be damaging if it got into the wrong hands. This will also make you look unprofessional. As a result, you need to make sure your documents are as secure as possible.

Cloud storage companies spend a lot of money ensuring that documents stored with them are secure from viruses and cyber attacks. You can rest assured that your information will be safe. Usually the software used to access documents stored on the cloud are password-protected with logs kept every time a file is accessed. As a result, you can manage who has access to what information.

3. Efficiency

Efficiency equals satisfied customers and increased profits- two things you need to be a successful business. For this reason, cloud storage is needed because it allows you a great degree of efficiency in your business operations.

Documents stored on the cloud can be accessed anywhere with a computer and an internet connection. That means you and employees can work from anywhere and teams can work seamlessly regardless of location and timezone. Cloud storage will also allow for better version control with employees and teams able to work on the same current document.

4. No maintenance

One of the greatest cost to a company is repairing and maintaining services and paying for an IT department to do this. In fact, up to 75 percent of a given IT budget of a company often goes to attending to servers.

When using cloud hosting, you can avoid having servers altogether, meaning you will not be responsible for repairs and maintenance to ensure proper performance. Instead, you can leave this to cloud companies who often guarantee uptimes close to 100 percent. While you may not get away with having no IT department at all, you can keep it minimal and they can concentrate on other duties that will benefit the company. 

5. Disaster recovery

While you take precautions to ensure your documents are safe, accidents can happen. These include fires and floods and with no backup to your hard copies you may not be able to carry on as a business right away.

If you store your documents on the cloud, you can always have the peace of mind that when disaster strikes, your files are safe and can be accessed from any computer hooked up to the internet. This allows you to continue your operations even as you address the disaster that occurred.

Dean is a self-professed tech geek with a fondness for computers, video games, and any novelty tech-savvy gadgets.